Health & Safety Management Software | Multi-Site Compliance
Transform how you manage health and safety across multiple sites with digital systems that keep your teams safe, ensure regulatory compliance, and provide the audit evidence inspectors expect. OpsPal’s health and safety management software replaces spreadsheets and paper records with real-time visibility of risk assessments, inspections, incidents, training and corrective actions — giving you control of compliance across your entire operation. See how Hurleston Hall benefitted from OpsPal
Create a safer workplace through systematic risk management
Protecting your teams, customers and visitors
Starts with identifying hazards, assessing risks and implementing effective controls. Whether you operate leisure facilities, retail sites, hospitality venues, educational establishments, healthcare facilities or multi-site commercial operations, systematic health and safety management is both a legal duty and a business necessity.
OpsPal’s health and safety software provides the structure you need to manage risk effectively across all your locations. Create and maintain comprehensive risk assessments covering workplace hazards, operational activities, equipment use, and site-specific dangers. Track control measures to ensure they’re implemented and effective. Review assessments when circumstances change or at scheduled intervals, maintaining complete audit trails showing your systematic approach to safety management.
Essential health and safety management capabilities:
Risk assessments: Generic workplace assessments, activity-specific evaluations, COSHH assessments, fire risk assessments, manual handling assessments, lone working evaluations, DSE assessments
Compliance tracking: Statutory inspections, equipment testing schedules, certification renewals, regulatory requirement monitoring, licence and permit management
Incident management: Accident reporting, near-miss recording, occupational ill-health tracking, investigation workflows, corrective action management, RIDDOR reporting support
Inspections and audits
Safety tours, workplace inspections, equipment checks, housekeeping audits, compliance verification, management system reviews
Policy and procedure management: Health and safety policies, safe systems of work, method statements, emergency procedures, contractor management protocols
Training and competency: Safety induction records, role-specific training, competency verification, certification tracking, refresher training scheduling
Every element integrates into a complete health and safety management system rather than disconnected spreadsheets and filing cabinets. Risk assessments link to related procedures and training requirements. Incidents trigger investigation tasks and corrective actions. Inspection findings generate improvement activities tracked to completion.
Maintain compliance across multiple locations
Single-site operations find health and safety management challenging. Multi-site organisations face exponentially greater complexity — ensuring consistent standards, tracking compliance status, coordinating training, and maintaining visibility across geographically dispersed locations.
OpsPal’s health and safety software is purpose-built for multi-site compliance management, giving head office and area managers real-time visibility of safety performance across the entire estate whilst empowering site teams to manage day-to-day health and safety responsibilities effectively.
Multi-site compliance visibility
See health and safety status across all locations simultaneously through consolidated dashboards. Identify sites with overdue risk assessment reviews, outstanding corrective actions, or compliance gaps requiring immediate attention. Compare safety performance metrics across different locations to recognise best practice and support underperforming sites.
Location tracking shows exactly where risks are identified, incidents occur, and safety activities are completed. This geographic intelligence helps allocate safety resources strategically, identify sites needing additional support, and demonstrate systematic management of health and safety across your organisation.
Standardise whilst accommodating local requirements
Deploy consistent health and safety policies, procedures and risk assessment templates across all sites, ensuring everyone works to the same standards. Simultaneously accommodate site-specific requirements — local hazards, different operational activities, varying regulatory requirements or unique risk profiles.
When you update policies or procedures in response to regulatory changes, improvements are deployed instantly across all locations. Staff receive automatic notifications about changes requiring their attention. This eliminates the lag time where some sites operate to outdated standards whilst others have implemented updates.
Automated compliance tracking
The system tracks statutory inspection due dates, equipment testing schedules, certification renewals and regulatory compliance deadlines across all sites. Automated reminders ensure nothing is missed — fire alarm tests, emergency lighting checks, PAT testing, lifting equipment inspections, pressure system examinations, local exhaust ventilation testing, and countless other regulatory requirements.
Senior management receives escalating alerts when compliance deadlines approach without action, enabling intervention before missed inspections create regulatory breaches or insurance implications. This systematic tracking demonstrates competent health and safety management to HSE inspectors, insurers and certification auditors.
Evidence-based decision-making
Digital health and safety management creates the data you need for strategic decisions. Identify which hazard types generate most incidents across your operation. See where training gaps correlate with safety performance issues. Track whether specific sites or activities consume disproportionate safety resources. Use this intelligence to target improvement initiatives, allocate budgets effectively, and demonstrate continuous improvement of health and safety performance.
Empower your teams to identify and control risks
Effective health and safety management isn’t about head office imposing rules — it’s about creating an organisational culture where everyone takes responsibility for identifying hazards, reporting concerns, and working safely. Digital systems enable this cultural shift by making it simple for any team member to contribute to safety management.
Encourage proactive hazard reporting
Staff spot potential dangers during their daily work — unsafe conditions, equipment defects, procedural gaps, or emerging risks. When reporting these concerns requires filling in forms, finding managers, or sending emails, many hazards go unreported until they cause incidents.
OpsPal makes hazard reporting effortless. Any team member logs concerns in seconds from any device — capturing photographs, describing the hazard, noting the location, and indicating urgency. Reports immediately route to responsible managers who must acknowledge receipt and take action. This closed-loop process shows staff that reporting concerns leads to genuine improvements, encouraging proactive safety engagement rather than passive compliance.
Simplify incident reporting and investigation
When incidents occur, rapid reporting and thorough investigation prevent recurrence. Digital incident management captures essential information at the point of occurrence — what happened, who was involved, immediate actions taken, witness accounts, and photographic evidence of the scene.
Automatic workflows guide investigations through root cause analysis, identification of underlying failures, development of corrective actions, and verification of implementation effectiveness. Nothing falls through gaps or relies on memory — every incident generates tracked improvement activities with assigned owners and completion deadlines.
This systematic approach demonstrates to HSE inspectors and insurance providers that you take incidents seriously and learn from them rather than treating safety as a paperwork exercise.
Support competent health and safety performance
Staff can’t work safely if they don’t know the risks or haven’t been trained in control measures. OpsPal integrates training records with operational deployment — linking qualifications to the tasks and activities they permit.
Attach safety procedures, risk assessments and training materials to specific tasks. When someone performs a high-risk activity, they access relevant safety information at the point of need. This just-in-time learning reinforces safe working practices and provides reference materials for infrequent tasks where memory may be unreliable.
Track safety induction completion for new starters and contractors. Monitor role-specific training for activities requiring particular competencies. Maintain records of refresher training ensuring critical safety knowledge remains current. This competency management creates audit evidence showing you only permit appropriately trained personnel to undertake hazardous activities.
Demonstrate regulatory compliance and continuous improvement
Health and safety legislation places duties on employers to manage risks effectively, maintain safe working environments, and demonstrate competent safety management. HSE inspectors, insurance auditors, and certification assessors expect to see systematic approaches, not informal arrangements relying on individual knowledge.
Audit-ready compliance evidence
Digital health and safety management creates the permanent records regulators expect. Risk assessment registers showing comprehensive hazard identification and control measures. Inspection schedules demonstrating systematic monitoring. Incident records proving thorough investigation and learning. Training matrices evidencing competency management. Corrective action logs showing issues are resolved promptly.
Generate compliance reports instantly for regulatory inspections, insurance reviews, or management presentations. Filter by site, date range, activity type, or risk level. Export comprehensive documentation showing your systematic approach to health and safety management rather than spending days compiling evidence from scattered sources.
The complete audit trail shows what was done, when, by whom, and at which location. This transparency supports defence against allegations of safety failings and demonstrates due diligence in managing workplace risks.
Proactive compliance rather than reactive firefighting
Move from discovering compliance gaps during inspections to identifying issues before they become problems. Dashboards highlight overdue activities, outstanding corrective actions, sites with compliance gaps, or emerging risk patterns requiring attention.
Scheduled reviews ensure risk assessments remain current. Automatic escalation prevents compliance deadlines being missed. Standardised approaches eliminate variability in safety standards across different sites or managers. This proactive approach reduces regulatory exposure, supports insurance renewals, and protects your organisation’s reputation.
Continuous improvement driven by data
Track leading indicators (inspections completed, training delivered, hazards reported) alongside lagging indicators (incidents, near-misses, injuries) to understand safety performance holistically. Identify whether high incident rates result from operational hazards or poor reporting culture. See whether safety training correlates with improved compliance or reduced incidents.
Use this intelligence to target improvement initiatives where they’ll have greatest impact. Demonstrate to senior leadership, investors, or procurement clients that health and safety receives systematic attention and continuous improvement rather than being an afterthought when incidents occur.
Sector-agnostic, requirement-specific
OpsPal’s health and safety software adapts to your sector’s specific requirements without being prescriptive. Configure risk assessment templates for your industry’s typical hazards. Customise incident categories for your operational risks. Set inspection frequencies matching your regulatory obligations. Define compliance activities specific to your certifications or standards.
Whether you operate in leisure, hospitality, retail, education, healthcare, manufacturing, facilities management, or professional services, the system provides the structure for effective health and safety management whilst accommodating your unique operational context and regulatory environment.
